Horse care organization
Prepare a clear horse sitter handover
Put contacts, upcoming care and the right paper in one handover.
Start with identification and contacts
Name the horse clearly and include the stable name the sitter will hear at the barn. Confirm where the horse is kept and how the sitter can reach you. Include available emergency contacts and explain who to call first.
Check every telephone number before you leave. A saved contact is only useful if it is current and the person expects to be contacted. Keep private information limited to what the sitter needs.
Use current care instructions
Write the agreed daily routine in plain language. Use instructions you have confirmed with the relevant professional where specialist care is involved. Do not ask the sitter to infer quantities or treatment details from an old record.
Separate scheduled tasks from background history. Include the appointment date, provider and any practical arrangements for upcoming visits. Explain how the sitter should record completion or report a problem.
Review the handover together
Walk through the handover before the first day. Show where essential supplies and papers are kept. Ask the sitter to find the contact details and the next task themselves. That checks whether the handover works in practice.
Agree how updates will reach you and what to do if there is no connection. A PDF remains a copy from the time it was made, so resend it when an important detail changes.
Create the basic PDF in Tackroom
Open Reports and choose the basic handover PDF for the horse. It contains horse identity, available emergency details, upcoming reminders and the starter paper summary. Check the exported PDF before sharing it.
Basic handover PDFs are unlimited on Free. Care Circle sharing and richer reports require a paid plan. A summary does not replace an official paper, professional advice or an emergency plan.
Reviewed October 2, 2026. These instructions do not replace professional advice or official requirements.